HR Audit and Documentation

🔍 What is an HR Audit?

An HR Audit is a systematic review and evaluation of the human resources policies, procedures, documentation, systems, and practices of an organization.

🎯 Objectives:

Ensure compliance with labor laws (e.g., Uzbekistan’s Labor Code);
Identify HR inefficiencies or gaps;
Prevent legal risks or employee disputes;
Improve overall HR processes and documentation;
Support organizational growth and employee satisfaction.

🧾 Types of HR Audits

Type of Audit	Purpose
✅ Legal Compliance Audit	Checks alignment with labor laws and employment regulations
✅ Functional Audit	Reviews effectiveness of HR processes (recruitment, onboarding)
✅ Documentation Audit	Verifies accuracy and completeness of HR records and files
✅ Payroll & Benefits Audit	Examines payroll, bonuses, and employee benefits
✅ Workforce Analytics	Analyzes employee turnover, demographics, absenteeism rates

📂 Essential HR Documents to Maintain

1. Employment Contracts

Every employee must have a signed employment contract;
Should define job responsibilities, salary, hours, and other key terms;
Amendments and addenda must be documented.

📌 Best Practice: Store both printed and scanned digital versions.

2. HR Orders (Administrative Orders)

Hiring and termination orders;
Leave approval and return orders;
Promotion, demotion, or transfer orders;
Disciplinary action documentation.

📌 Each order must include: date, number, reason, and employee signature.

3. Employee Personal File

Each personal file should include:

Copy of passport/ID and tax ID (INN);
Employment contract;
Orders and amendments;
CV, certificates, diplomas;
Performance evaluations;
Recommendations or reference letters.

4. Leave and Attendance Records

Monthly attendance sheets (manual or digital);
Leave requests and approvals;
Sick leave certificates and records.

5. Payroll & Compensation Records

Salary calculation sheets;
Bonus and benefits documentation;
Records of deductions, taxes, and payment transfers.

6. Training and Development Documents

Records of internal/external training programs;
Attendance sheets and certificates;
Evaluation forms and feedback.

7. Health & Safety Documents

Safety training protocols;
Employee signatures on safety briefings;
Safety incident reports;
Compliance with workplace regulations.

8. Internal HR Policies & Regulations

Internal Labor Regulations;
Code of conduct and ethics;
Confidentiality and non-disclosure policies;
Performance management and disciplinary procedures;
Anti-discrimination and equal opportunity policy.

✅ HR Audit Checklist

#	Document/Process	Exists?	Notes
1	Employment contracts for all staff	✅ / ❌
2	Hiring and termination orders	✅ / ❌
3	Personal employee files	✅ / ❌
4	Attendance tracking system	✅ / ❌	Manual or digital
5	Leave and sick leave records	✅ / ❌
6	Payroll and benefits records	✅ / ❌
7	Internal HR policies and rules	✅ / ❌
8	Training logs and certifications	✅ / ❌
9	Health and safety compliance records	✅ / ❌
10	Employee performance review records	✅ / ❌

📌 Practical Tips:

🗂️ Digitize all files and use an HRM system (like Zoho People, BambooHR, 1C HR in Uzbekistan);
📆 Perform HR audits annually or semi-annually;
📖 Keep updated with labor law changes in Uzbekistan;
🔐 Ensure data confidentiality in compliance with data protection laws;
🧑‍💻 Train HR staff regularly in record-keeping and compliance.

📁 Additional Support:

I can also provide:

✅ Templates (employment contract, job offer, leave request)
✅ Ready-made HR audit checklist (in Word/Excel)
✅ Internal policy samples (code of conduct, workplace rules)
✅ Translations in Uzbek/Russian if needed